Mac Shortcut For Excel To Reduce Digits

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10.02.2020

Mac Shortcut For Excel To Reduce Digits

The information in this article applies to Excel versions 2019, 2016, 2013, 2010, Excel Online, and Excel for Mac. Use Fill Down to Duplicate the Data in a Cell. The Keyboard Method. How to Format Numbers in Excel Using Shortcut Keys. Customize Cell Data with Excel's IF Function. If you want Excel to treat certain types of numbers as text, you can use the text format instead of a number format. For example, if you are using credit card numbers, or other number codes that contain 16 digits or more, you must use a text format. Format numbers as text in Excel for Mac.

If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.

After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.

In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac.

Also see: Excel shortcuts on the Mac // 3 minute video

1. Special symbols

One of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.

The Mac Finder – abbreviations appear in all applications, not just Excel

You'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. The table below shows some example shortcuts with a translation.

Command	Shortcut	Translation
New workbook	⌘N	Command N
Save As	⌘⇧S	Command Shift S
Toggle ribbon	⌘⌥R	Command Option R
Paste Special	⌃⌘V	Control Command V
Select row	⇧Space	Shift Space

2. Function keys

Like their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.

Standard Mac keyboard with 12 function keys

As you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?

By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.

To make function keys work like you expect in Excel, you need to add a key: the function or fn key. You'll find the fn key in the lower left on your keyboard. Here are a few examples:

Command	Windows	Mac
New chart	F11	fn F11
Calculate worksheets	F9	fn F9
Open Spelling	F7	fn F7
Evaluate formula	F9	fn F9

If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.

If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. unless you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.

Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.

3. Missing keys

Another difference that may trip you up on a Mac is certain keys are missing.

Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.

Windows	Mac equivalent
Home	fn arrow left
End	fn arrow right
Page Up	fn arrow up
Page Down	fn arrow down
Screen right	fn option arrow down
Screen left	fn option arrow up
Move to Last cell	fn control arrow right
Move to first cell	fn control arrow left
Delete	fn Delete
Backspace	Delete

The substitutions let you perform the same actions you can do in Windows. However, They can make some shortcuts seem complicated on a Mac because you have to use more keys.

Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.

Extended keyboards have all the keys

4. Ribbon shortcuts

In the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.

In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.

Excel ribbon in Windows with accelerator keys visible. No equivalent on the Mac!

5. Just different

Finally, some Excel shortcuts are just plain different on a Mac.

For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.

If you want to see more Excel shortcuts for the Mac in action, see our our video tips. Whenever we use a shortcut, we show both the Windows and Mac version.

Excel 2016/Office 365

With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.

More shortcut resources

200 Excel shortcuts for Win and Mac (online list)
The 54 Excel shortcuts you really should know (article)
Laminated quick reference cards (old school)
Excel shortcuts course - (video training)

224 Excel keyboard shortcuts for Windows and Mac

The keyboard shortcuts make your work easier, faster and more efficiently.

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This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.

Useful Excel shortcut keys

Windows	Mac
Display [Open file] dialog box
Ctrl+O	⌘+O
Cut the active cells to the clipboard
Ctrl+X	⌘+X
Copy the active cells to the clipboard
Ctrl+C	⌘+C
Paste the copied contents from the clipboard
Ctrl+V	⌘+V
Undo the last action
Ctrl+Z	⌘+Z
Redo the last action
Ctrl+Y	⌘+Y
Switch bold formatting
Ctrl+B	⌘+B
Switch italic formatting
Ctrl+I	⌘+I
Switch underlining
Ctrl+U	⌘+U
Switch strikethrough formatting
Ctrl+5	⌘+shift+X
Display [Find] dialog box
Ctrl+F	⌘+F
Display [Print] dialog box
Ctrl+P	⌘+P
Save workbooks
Ctrl+S	⌘+S
Display [Save As] dialog box
F12	F12
Quit Excel
Alt+F4	⌘+Q
Display [Help]
F1	F1

Shortcut keys for general functions

Windows	Mac
Switch filter
Ctrl+Shift+L	⌘+shift+F
Display the access keys for the ribbon commands
Alt
Move the focus to the next commands on the ribbon
Alt→Tab
Show or Hide the ribbon
Ctrl+F1	⌘+option+R
Display the right-click menu
Shift+F10	shift+F10
Switch the full screen mode
Alt→V→U	⌘+control+F
Exit the full screen mode
Esc	esc
Close dialog boxs, message windows etc
Esc	esc
Move to the right tab in a dialog boxes
Ctrl+Tab
Move to the left tab in a dialog box
Ctrl+Shift+Tab
Operate the functions in a dialog box
Enter	return
Minimize Excel windows
⌘+H
Display [Print] tab in the Backstage view
Ctrl+F2	control+F2
Open [Smart Lookup]
control+option+⌘+L
Display [File] and Backstage view
Alt→F
Display [Home] tab in ribbon
Alt→H
Display [Insert] tab in ribbon
Alt→N
Display [Page Layout] tab in ribbon
Alt→P
Display [Data] tab in ribbon
Alt→A
Display [Review] tab in ribbon
Alt→R
Display [View] tab in ribbon
Alt→W
Show or hide objects
Ctrl+6	control+6
Switch floating shapes such as text boxes, shapes or pictures
Ctrl+Alt+5→Tab
Exit the floating shape navigation
Esc	esc
Display [Thesaurus] dialog box
Shift+F7	shift+F7
Check spelling
F7	F7
Display [Quick Analysis Tool] dialog box
Ctrl+Q
Display [Insert] dialog box to insert rows, columns or cells
Ctrl+Shift++	control+shift+=
Display [Delete] dialog box to delet rows, columns or cells
Ctrl+–	⌘+–
Show or hide outline signs
Ctrl+8	control+8
Display [Error Checking] menu
Alt+Shift+F10
Display [Create Names] dialog box
Ctrl+Shift+F3	⌘+shift+F3
Display [Name Manager] dialog box
Ctrl+F3
Display [Define Name] dialog box
⌘+F3
Display [Define Name] dialog box
Alt→M→M→D	control+L
Display [Paste Name] dialog box
F3

Shortcut keys for workbooks

Windows	Mac
Create a new blank workbook
Ctrl+N	⌘+N
Create a new workbook from templates
⌘+shift+P
Close the active workbook window
Ctrl+W	⌘+W
Display control menu for a workbook window
Alt+Space
Minimize the active workbook window
Ctrl+9	control+9
Restore the size of the active window
Ctrl+F5
Mixmize or restore the size of the active window
Ctrl+F10	⌘ +F10
Perform [Size] command when it’s not maximized
Ctrl+F8	control+F8
For Mac, expand in lengthwise, then in widthwise
control+F8
Move the active window, when it’s not miximized
Ctrl+F7
Switch to the next book window
Ctrl+F6
Calculate all worksheets in all open workbook
F9	F9
Culculate all worksheets in all open workbook regardless of any changes since the last calculation
Ctrl+Alt+F9
Recalculate all open workbooks includes cells which are not marked for calculation
Ctrl+Alt+Shift+F9

Shortcut keys for worksheets

Windows	Mac
Insert a new worksheet in the active workbook
Shift+F11	shift+F11
Move to the right worksheet
Ctrl+Pageup	option+→
Move to the left worksheet
Ctrl+Pagedown	option+←
Select the active worksheet and the left one
Ctrl+Shift+Pageup
Select the active worksheet and the right one
Ctrl+Shift+Pagedown
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows)
F6
Move between the ribbon, the window, the worksheet and the zoom control
Shift+F6
Calculate the active worksheet
Shift+F9	shift+F9

Shortcut keys for navigation

Windows	Mac
Move one cell up
↑	↑
Move one cell down
↓	↓
Move one cell left
←	←
Move one cell right
→	→
Move to the right cell
Tab	tab
Move to the left cell
Shift+Tab	shift+tab
Scroll one screen up
PageUp	page up MacBook : fn+↑
Scroll one screen down
PageDown	page down MacBook : fn+↓
Scroll one screen left
Alt+Pageup	option+page up MacBook : fn+↑
Scroll one screen right
Alt+Pagedown	option+page down MacBook : fn+↓
Move to the first cell in a work sheet
Ctrl+Home	control+home MacBook : control+←
Move to the last cell in a work sheet
Ctrl+End	control+end MacBook : control+→
Move to the first row
Home	home MacBook : fn+←
Move to the upepr left corner when scroll lock is on
Home+ScrollLock
Move to the top in the data range
Ctrl+↑	⌘+↑
Move to the last in the data range
Ctrl+↓	⌘+↓
Move to the left edge in the data range
Ctrl+←	⌘+←
Move to the right edge in the data range
Ctrl+→	⌘+→
Move the cursor to the last in the formula bar
Ctrl+End	control+end MacBook : control+→
Move to one cell up within the selected ranges
Enter	return
Move to one cell down within the selected ranges
Shift+Enter	shift+return
Move to one cell right within the selected ranges
Tab	tab
Move to one cell left within the selected ranges
Shift+Tab	shift+tab
Move to the next corner colockwise
Ctrl+.	control+.
Display [Go To] dialog
F5	F5
Scroll and move to the active cell
control+delete
Go to the submenu from the main menu
→
Go to the next command in the main menu or the submenu
↓
Move to the next in ribbon
↑↓←→
Scroll the worksheet up and down, left and right
ScrollLock+↑↓←→
Move to the next option or option group in a dialog box
Tab	tab
Move in the active drop-down list in a dialog box
↑↓←→	↑↓←→
Turn the End mode on or off
End	fn+→
Move to the first field of the next record in a data from
Enter

Shortcut keys for selection

Windows	Mac
Expand selected range by one cell
Shift+↑↓←→	shift+↑↓←→
Select the entire worksheet
Ctrl+A	⌘+A
Select the current region when data is contained in the worksheet
Ctrl+Shift+Space	⌘+shift+space
Select the current region and its summaries when data is contained in the worksheet
Ctrl+Shift+Space→Space	⌘+shift+space→space
Select the entire worksheet
Ctrl+Shift+Space→Space→Space	⌘+shift+space→space→space
Select all objects when a object is selected
Ctrl+Shift+Space
Select the entire row
Shift+Space	shift+space
Select the entire column
Ctrl+Space	control+space
Expand the selected range to the top call of the row
Shift+Home	shift+home MacBook : shift+fn+←
Expand the selected range to the beginning of the worksheet
Ctrl+Shift+Home	control+shift+home MacBook : control+shift+fn+←
Expand the selected range to the end of the worksheet
Ctrl+Shift+End	control+shift+end MacBook : control+shift+fn+→
Expand the selected range one screen up
Shift+Pageup	shift+page up MacBook : shift+fn+↑
Expand the selected range one screen down
Shift+PageDown	shift+page down MacBook : shift+fn+↓
Select all cells with commnets
Ctrl+Shift+O	control+shift+O
Select text from the cursor to the last in the formula bar
Ctrl+Shift+End	control+shift+end MacBook : control+shift+fn+→
Turn the extend selection mode on or off
F8	F8
Select from the active cell to the cell which has data
Ctrl+Shift+:	⌘+shift+:
Expand selected range to the last cell which has data in the same row or the same column
Ctrl+Shift+↑↓←→	⌘+shift+↑↓←→
Select the cells which have data around the active cell
Ctrl+Shift+*	⌘+shift+*
Select the cells which have the different value from the active cell in the same row
Ctrl+
Select the cells which have the different value from the active cell in the same column
Ctrl+Shift+	control+shift+
Select the array includes the active cell
Ctrl+/	control+/
Select the cells with formulas refering to the active cell directly
Ctrl+[	control+[
Select the cells with formulas refering to the active cell directly or indirectly
Ctrl+Shift+[	control+shift+{
Select the cells with formulas which refer to the selected range directly
Ctrl+]	control+shift+]
Select the cells with formulas which refer to the selected range directly or in directly
Ctrl+Shift+]	control+shift+}
Add discontiguous cells to the selected range
Shift+F8	shift+F8
Select cells which have different values from the active cell in a row
control+
Select the active cell when many cells are selected
shift+delete
Delete the selected ranges
Ctrl+–	⌘+–
Select the top command in the main or sub menu
Home
Select the last command in the main or sub menu
End
Open the selected menu
Enter
Activate the selected button
Enter
Display the list of the selected command
↓
Display the selected drop-down list
Alt+↓

Shortcut keys for data entry

Windows	Mac
Edit the active cell
F2	F2
Edit the active cell and place the cursor at the end
control+U
Edit the active cell and place the cursor at the end
BackSpace	delete
Delete a charactor to the left of the cursor or selected text
Delete	delete MacBook : fn+delete
Delete the contents in an active cell
BackSpace	delete
Delete the contents but keep formats and comments in cells
Delete	delete
Delete the left charactor of cursor or selected charactors
BackSpace	delete
Exit edit mode and select one cell below
Enter	return
Delete entry in cells or the formula bar
Esc	esc
Complete a cell entry and move one cell down
Enter	return
Complete a cell entry and move one cell up
Shift+Enter	shift+return
Enter the current time
Ctrl+:	⌘+;
Enter the current date
Ctrl+;	control+;
Copy the format and the contents to one cell below
Ctrl+D	⌘+D
Copy the format and the contents to one cell right
Ctrl+R	⌘+R
Enter the current entry to selected ranges
Ctrl+Enter	control+return
Display [Replace] dialog box
Ctrl+H	control+H
Repeat the current Find action
Shift+F4	shift+F4
Display [Sort] dialog box
⌘+shift+R
Display [Create Tables] dialog box
Ctrl+T	⌘+T
Insert and edit a comment
Shift+F2	shift+F2
Display [Insert Hyperlink] dialog box
Ctrl+K	⌘+K
Display the auto complete list
control+option+↓
Enter an array formula
Ctrl+Shift+Enter	⌘+shift+return
Perform a selected button function or check / uncheck the check box
Space
Use [Flash Fill] function
Ctrl+E
Display [Charactor Viewer] dialog box (including Emoji)
control+⌘+space

Shortcut keys for format cells

Windows	Mac
Select the fill color
Alt→H→H
Add top borders to the selected range
Alt→H→B→P	⌘+option+↑
Add bottom borders to the selected range
Alt→H→B→O	⌘+option+↓
Add left borders to the selected range
Alt→H→B→L	⌘+option+←
Add right borders to the selected range
Alt→H→B→R	⌘+option+→
Add outline borders to the selected range
Ctrl+Shift+&	⌘+option+0
Remove outline borders from the selected range
Ctrl+Shift+_	⌘+option+–
Align left
Alt→H→L→1	⌘+L
Center text
Alt→H→A→C	⌘+E
Align right
Alt→H→A→R	⌘+R
Increase font size in text boxs
Ctrl+Shift+>
Decrease font size in text boxs
Ctrl+Shift+<
Increase font size
⌘+shift+>
Decrease font size
⌘+shift+<
Display [Format Cells] dialog box
Ctrl+1	⌘+1
Display [Font] tab in [Format Cells] dialog box
Ctrl+Shift+P	control+shift+P
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box
Alt+Shift+7	⌘+shift+L
Display [Paste Special] dialog box
Ctrl+Alt+V	⌘+control+V

Shortcut keys for number format

Windows	Mac
Apply [General] number format
Ctrl+Shift+~	control+shift+~
Apply [Time] fromat with hour, minute and AM or PM
Ctrl+@	control+shift+@
Apply [Date] format with date, month and year
Ctrl+Shift+#	control+shift+#
Apply [Percentage] format without decimal places
Ctrl+Shift+%	control+shift+%
Apply [Currency] format with 2 decimal places and negative numbers in parentheses
Ctrl+Shift+$	control+shift+$
Apply [Number] format with thousands separator, and minus sign (-) for negative values
Ctrl+Shift+!	control+shift+!
Apply [Scientific] number format with two decimal place
Ctrl+Shift+^	control+shift+^

Shortcut keys for rows and columns

Windows	Mac
Insert selected rows or columns
Ctrl+Shift++	⌘+shift++
Delete selected rows or columns
Ctrl+–	⌘+–
Hide the selected rows
Ctrl+9	⌘+9
Hide the selected columns
Ctrl+0	⌘+0
Unhide the selected rows
Ctrl+Shift+(	control+shift+9
Unhide the selected columns
Ctrl+Shift+)	control+shift+0
Delete the characters from the cursor to the last
Ctrl+Delete	control+delete MacBook : control+fn+delete
Group the selected cells
Alt+Shift+→	⌘+shift+K
Ungroup the selected cells
Alt+Shift+←	⌘+shift+J

Shortcut keys for formulas and functions

Windows	Mac
Display [Formula] tab in ribbon
Alt→M
Show or hide the formula bar
Ctrl+Shift+U	control+shift+U
Start a formula
=	=
Display [Insert Function] dialog box
Shift+F3
Display [Insert Function Arguments] dialog box
Ctrl+A
Display [Formula Builder]
shift+F3
Display [Formula Builder] when a valid function name is typed in a formula
control+A
Insert Autosum
Alt+Shift+=	⌘+shift+T
Insert function arguments and parentheses when function name has been entered
Ctrl+Shift+A	control+shift+A
Switch display between a cell value and a fomula
Ctrl+`	control+`
Switch display between a cell value and a formula in the worksheet
Ctrl+Shift+`
Copy formula from the cell above to the active cell
Ctrl+Shift+‘	control+shift+‘
Copy value from the cell above to the active cell
Ctrl+Shift+“	control+shift+“
Switch cell references from relative to partially absolute to absolute
F4	F4

Shortcut keys for charts

Windows	Mac
Create an enbedded chart from the selected range
Alt+F1	option+F1
Create a chart in a new worksheet from the selected range
F11	F11

Shortcut keys for macros

Windows	Mac
Create a macro sheet
Ctrl+F11	⌘+F11
Display [Macro] dialog box
Alt+F8	option+F8
Display [Microsoft Visual Basic] window
Alt+F11	option+F11